PROJECT SUPPORT MANAGEMENT TENDER

PROJECT SUPPORT MANAGEMENT TENDER

 

                                                                                    

 

                                                                          INVITATION TO TENDER

 

                                                       Tender for ‘WILDETHINGS’ Project Management Support

                                                       Enniskillen -Wilde’s Island Town (WIT): Home of The Happy Prince

                                        ( This project is funded by Interreg Northern Periphery and Arctic Programme)     

                                                     CLOSING DATE FOR RECEIPT OF TENDERS: 22nd March 2021

                                                          Tenders to be returned to Berniem99@googlemail.com

 

1.0 Introduction    

Arts Over Borders was established to deliver international world class literary-led multi-arts festivals inspired by the work, life and influences of Irish literary giants associated with the region through birth, schooling or life.  Nobel Laureate Samuel Beckett (Fermanagh), Ireland’s greatest dramatist of the second half of the 20th century attended Enniskillen’s Portora School as did the infamous Oscar Wilde.  In September 2018 Arts Over Borders was part of a four-nation consortium, Spot-lit, that gained funding for a Literary Tourism project celebrating Enniskillen as the home of the Happy Prince, the story written whilst Wilde attended Portora.

Background to Spot-lit Project

The untapped potential of literary tourism (LT) is the focus of Spot-lit, a new three-year project that aims to grow the literary tourism sector in the area known as the Northern Periphery and Arctic region. The aim of the programme is to support businesses and communities in this culturally-rich region to grow, collaborate and engage audiences more effectively together to enhance Literary Tourism and economic activity.  The project runs until March 2022.

Funded by the EU INTERREG Northern Periphery and Arctic Programme, the regions participating in the Spot-lit programme area are Northern Ireland and border counties Co. Cavan and Co.Monaghan, West of Ireland, Eastern Finland and South-West Scotland.

Spot-lit addresses the need for shared development and marketing of existing assets and the development of new ones, which respond to emerging literary and cultural consumer needs. This will result in a better cultural tourism offering and deliver greater economic impact than projects developed in national isolation.

Literary Tourism is an emerging niche sector within the wider cultural tourism sector, where places with literary heritage offer author and fiction-related literary tourism opportunities, along with opportunities arising from literary festivals, trails and book shops. In Northern Ireland, this would include literary rich locations such as Enniskillen, synonymous with the schooldays of Oscar Wilde and Samuel Beckett

Arts Over Borders will be contributing to the development of the four Pilot Projects, in particular Wilde’s Island Town in Enniskillen (NI) and this invitation to Tender is in respect of that Pilot Project.

                                                                                                                     

2.0 Arts Over Borders Literary Tourism Model–WILDE’S ISLAND TOWN: Home of The Happy Prince

2.1 Overview –The context of the model                          

World-wide, Oscar Wilde is second only in familiarity and popularity to the name of William Shakespeare, yet there is no single heritage destination in the world that proactively associates itself with Wilde in the way that Stratford does with Shakespeare.

Wilde spent seven years in Enniskillen at Portora Royal School. His most popular short story, The Happy Prince, is directly inspired by Enniskillen’s heritage assets, most notably Cole’s Monument which is situated atop Forthill on the furthest hill on the east side of town. The statue looks down on the town like a Nelson’s column, yet is a mostly ignored aspect of the town’s heritage landscape. Wilde would have viewed it daily from his dormitory window on the furthest hill on the west side of town. Many features of the story remain part of Fermanagh’s heritage today: Cole’s statue, Cathedral, Town Hall, market town/traders, the lake and its reeds. In 2015, it was discovered that a watercolour by Wilde residing in the British Museum that had been thought for over a century to depict Lough Corrib in Galway actually depicted Devenish Island.

There is no current interpretation of Wilde’s childhood presence in Enniskillen beyond a blue plaque at Portora Royal School and no appreciation or conversation in the wider community about how important Enniskillen and Fermanagh (as a town and a landscape) and his schooling there (igniting his love of Ancient Rome and Ancient Greece) impacted on the imagination of one of the world’s most loved writers. This is the need and the opportunity to reanimate the Wilde story with Enniskillen, one to be shared throughout the whole community and materialized into a home for Oscar Wilde and his compelling story – hence Wilde’s Island town.

A key issue that Wilde’s Island town will address is seasonality for Enniskillen and Fermanagh. The current reality is that it is principally a summer only tourism destination. Wilde’s Island town aims to ignite the spark to transform the area in the future into a year-round 365-day tourism destination associated with Oscar Wilde. It will holistically connect place, events, performances, businesses and community.

The project builds on the work laid down by the AOB destination literary tourism events in Enniskillen and Fermanagh on Samuel Beckett and Oscar Wilde that have been developed over the past several years. These are short 3-4 day festivals only and do not have the continuous year- round impact that Wilde’s Island Town seeks to develop. However, these existing Literary Tourism events have established the process of associating literary tourism with this part of the world

 

2.2 WILDE‘S ISLAND TOWN (WIT) Model Description

We began our work with a research project storyboarding and mapping the immediate tangible heritage locations associated with Wilde’s time in Enniskillen and his classical storytelling (Cole’s Monument, Cathedral, market town, the Town Hall, lake and reeds, Devenish Island, Portora Royal School).

We intend to draw in the wider Fermanagh heritage and contemporary social fabric which has a latent natural affinity and the potential to be reinterpreted in a Wildean context: Big Houses (National Trust’s Castle Coole, Florence Court, Crom & private Belle Isle, Colebrooke etc.), Enniskillen Castle (its Watergate tower offers a fairytale feature), historical ruins (Boa island, White Island, Inishmacsaint), and a range of SMEs, the high street shops, small design and crafts artisans, restaurants and cafes, accommodation and hospitality, leisure and recreation, gardening and outdoor landscape practitioners, etc.

Bearing in mind Wilde’s passion for the decorative arts (he designed his own book covers, was an interior designer, loved beautiful objects and flaunted his fashion sense) we will develop SME engagement in crafts, design, jewellery, ceramics, painting, sculpture, textiles, clothes and other products to join the Wildean theme of ‘It’s not life that influences art, it is art that influences life’, thereby offering their products greater reach. The Buttermarket Craft Village, High Street businesses and wider Fermanagh and NI SMEs can be involved.

 

2.3 Project Outcome

 

Within the Spot-lit Programme the primary aim of the Pilot Project model is to demonstrate how an entire urban town & community in all its facets of business, culture, education, tourism, services, leisure, hospitality industry, etc. can be holistically brought together and united under a single literary tourism concept, a case of the whole being made greater through this model than the sum of its parts.

 

3.0 Nature of Requirements

 

The purpose of this tender is to engage Project Management support to assist in the delivery of Phase 1 & 2 of the WIT pilot project called  ‘WILDETHINGS ‘

Phase 1 & 2 ‘WILDETHINGS’ – Initially to include 3 key outcomes

  1. Swallow, Swallow, little Swallow Individual little swallow shapes in gold leaf decorating first & second floor outer walls of the high street shops, as a flight of swallows flowing through the town from Cole’s Monument (east) to the street (Round O) by Portora (west)
  2. Wilde At Heart Epigrams in High St. Shops 30-50 shops and businesses with a bespoke Wilde epigram created for each
  3. Inter-Schools Education Project in Fermanagh – Engagement of schools with the WIT pilot project

 

3.1 Specific Requirements

 

Project Management Support (Project management support will report to AOB Spot-lit Coordinator)

 

  • Support Spot-lit Project Coordinator deliver NPA Spot-Lit outcomes for WildeThings Phase 1 & 2. It is expected this will require a minimum of 40 days between March 2021-31st March 2022.
  • Site manage WildeThings Projects liaising directly with artists and AOB Spot-Lit team.
  • Lead the securement of permissions for building facades for little swallows installations.
  • Lead the securement of permissions for shop interior walls for Wilde At Heart Epigram installations.
  • Assist in design proposal and delivery for WildeThings interschools project.
  • Contribute to development of Wilde’s Island Town App.
  • Coordinate regular Wit-Tea advisory group meetings. Convey feedback from the Wit-Tea group to Spot-lit Project Coordinator and Artistic Directors, particularly in relation to new ideas.
  • Generate and continuously build community goodwill and buy-in to WIT throughout the town.
  • Carry out all other ideas proposed by AOB Spot-lit Artistic Directors.
  • Site (Enniskillen) responsibility for launches, press visits, etc.
  • Liaise with AOB Spot-lit Project Coordinator on all budgetary matters.
  • Engage and work collaboratively with key stakeholders as required.
  • Complete baseline report, monitor and evaluate WildeThings pilot project.
  • AOB is required to report to the NPA on a 6 monthly basis therefore you will be required to provide relevant information as necessary.

 

3.2 Timeframe

  • AOB expects that the successful provider will commence this work by March 29th 2021, to be carried out over a 12 month period until 31st March 2022.
  • All work must be completed in accordance with COVID-19 Government Guidelines.

 

3.3 Value of Contract

The maximum value of this contract is £5,000. Please indicate a cost per hour/day

(Costs should also include travel costs and subsistence if required)

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4.0 Minimum Technical Competence

Responders are required to demonstrate that they have sufficient skills, financial and technical competence to be considered for the tender process. Therefore all responders’ are required to provide details of:

Organisation/Individual details (whichever relevant to this invitation) including skills and experience.

Details of previous work of similar nature and contact details for 2 referees.

 

 5.0 Instructions to Tenderers

 5.1 Format of Response/submission via email to include:

In addition to the response to the requirements outlined above, providers are required to submit the following as part of their proposal:

 

  • Methodology to be employed in completing the assignment.
  • Details of how proposed contract will be managed, availability and time frame for delivery.
  • Demonstrate evidence of expertise and understanding the requirements of this contract.
  • Demonstrate ability to address all aspects of the requirements and where appropriate experience of similar activities.
  • Demonstrate previous experience of work of similar nature. (Please give minimum of two examples and maximum of four)
  • CVs of personnel to be employed on the contract with details to include their experience and qualifications.
  • References will be required.

 

5.2 Return of Tender

Tenders (including all attachments) must be received by 5pm 22nd March 2021

Returned to Berniem99@googlemail.com

 

6.0 Award Criteria and Tender Evaluation

This contract will be awarded on foot of the following criteria and weightings:

– Understanding of needs /conditions to deliver the contract requirements (33%);

– A practical knowledge of local area and experience of working with local Businesses and within local community. Please give minimum of two examples and maximum of four. (33%);

– Ultimate cost for the work proposed to the contracting authority (34%).

Following the initial evaluation of quotes, based on the criteria above, AOB may invite short listed candidates for interview. Interviews may be conducted by phone or Zoom.

Please note that the contract is expected to commence on March 29th 2021

 

7.0 Notes to Tenderers

  • Queries to be submitted via email before March 18th
  • AOB will accept no responsibility for any costs incurred in formulation or presentation of proposals.
  • AOB requires that all information pursuant to this tender process will be treated in the strictest confidence.
  • All work produced by the appointed service provider(s) will be the property of AOB.
  • Prices and terms quoted should be valid for 12 months from the date of receipt of tenders.
  • Any conflicts of interest must be fully disclosed to AOB.
  • AOB reserves the right to terminate the contract at any time if it feels the work being undertaken by the appointed business is found to be unsatisfactory, without AOB being liable for the full cost.
  • All bidders are required to adhere to all appropriate regulations and guidelines on the collection, storage, transmission and destruction of personal data GDPR.

 

Additional Information

 

WILDETHINGS WIT PROJECT – TARGET TIMESCALES:

 

“Dear little Swallow” said the Prince “you tell me of marvelous things, but more marvelous than anything is the suffering of men and women.  There is no Mystery so great as Misery”.

 

  • SHORT TERM ‘WILDETHINGS’ (Phase 1, April-October 2021). European funds for WILDETHINGS pilot project in 2021, 150th anniversary of Wilde’s final year at Portora Royal School, Enniskillen. Projected roll out of WildeThings will begin in March with launch at end of April/beginning of May 2021 at the return of the swallows and to help bring back tourism to the town.  The completion of WILDETHINGS Phase 1 will be celebrated on October 16th 2021, the birthday of Oscar Wilde, to be known from then on as THE HAPPY PRINCE DAY. Phase 2 of Wildethings will be launched on November 30th, the date of Wilde’s death in Paris.

 

  • MIDDLE TERM (Phase 2, November 30 2021 & 2022) –A winter Wilde programme will be launched on November 30th, the date of Wilde’s death in Paris. AOB will continue developing WIT: Home of the Happy Prince for Enniskillen/Fermanagh with a 5 year plan to establish Fermanagh as the world’s number one literary tourism destination for Oscar Wilde.

 

  • Timelines subject to COVID-19 regulations and guidelines